Statutory guidance Working Together to Safeguard Children states that schools and further education institutions, including academies and independent schools, should have in place a number of arrangements as part of their duty to safeguard and promote the welfare of children. This includes measures that deter actions that can lead to safeguarding concerns. In our school these arrangements include:
- a culture of observing and listening to children, taking onto account their wishes and feelings
- statutory safer recruitment practices
- appropriate training, supervision and support for staff
- the implementation and regular review of of a range of clear policies
- action to support whole school and target groups
- action to prevent recurrence of behaviours or risks identified
- key messages to all stakeholders
We frequently tell children that the most important work of the school is "keeping everyone safe and happy". This concept underpins all that we do and all that we believe in. Children know that there is a strong focus on keeping them safe, and that they play a role in making sure this happens. We have appropriate polices that are embedded in practice. All staff have at Child Protection Training at least every three years. Our named Child Protection Officers update their training as required and meet regularly to discuss school context and on-going concerns. We have strong partnerships with a wide range of agencies and this supports the safeguarding work of the school.
Section 175 of the Education Act 2002 requires local authorities and the Governing Bodies of maintained schools to make arrangements to ensure that their functions are carried out with a view to safeguarding and promoting the welfare of all children. Governors and staff at Drighlington Primary School take this role seriously. Staff training and policies are kept updated and there are named Child Protection Officers in school. We work with a range of agencies who support and advise us. We believe that parent partnership is key to our success. The following documents may be useful to families who have concerns about the well being of children.
Click here for guidance on Working Together To Safeguard Children
Click here for Child Abuse Summary Guidance
Click here for link to Section 175 Education Act
What is GDPR?
The European Commission (EC) has passed GDPR as a Regulation to strengthen and unify data protection laws for European Union (EU) and UK Citizens not just in the EU but working outside of the EU as well. GDPR also addresses the transfer of personal data outside the EU.
We currently hold a wealth of information for a variety of purposes. GDPR is about tightening up data security, who has access to that data and how it is used. We already have policies in place around the use and storage of data. We have an obligation to ensure that data is protected and this is an obligation we are duty bound to meet and take extremely seriously. Due to the sensitive nature of the data we hold, many elements required for GDPR are already in place. We are working to guidelines and will make any changes necessary to comply with the legislation in our system, policies and staff training.
Data Protection and the GDPR – January 2021
As the UK transitional arrangements expired on 31 December 2020, there are some practical changes for Data Protection and the GDPR. To comply with the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 please note that every policy, notice and procedural guide that refers to ‘GDPR’ shall now be read as ‘UK GDPR’. The rights, responsibilities and data protection that the Data Protection Act 2018 and the GDPR are not changed. Our procedures and arrangements will not change.
If you have any queries please contact our Head Teacher via email, email@example.com or telephone 0113 2853000.
Privacy Notice - Pupil Information
Privacy Notice (How we use pupil information)
Why do we collect and use pupil information?
We collect and use pupil information under the Data Protection Act 1998 (DPA) and “Article 6” and “Article 9“ of the General Data Protection Regulation (GDPR). Article 6 (GDPR) condition: Processing is necessary for compliance with a legal obligation to which the data controller is subject. Article 9 (GDPR) condition: For substantial public interest on legal basis.
We use the pupil data:
- to support pupil learning
- to monitor and report on pupil progress
- to provide appropriate pastoral care
- to assess the quality of our services
- to comply with the law regarding data sharing
We may also receive information from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service (LRS).
Note: Schools and local authorities have a (legal) duty under the DPA and the GDPR to ensure that any personal data they process is handled and stored securely.
The categories of pupil information that we collect, hold and share include:
- Personal information (such as name, unique pupil number and address)
- Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
- Attendance information (such as sessions attended, number of absences and absence reasons)
Collecting pupil information
Whilst the majority of pupil information you provide to us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil data for no longer than is necessary. Full details of data retention lists can be found in the Records Management Society’s (RMS) Retention Guidelines for Schools: http://ldbsact.org/download/policies/Document%20Retention%20Schedule_Nov15.pdf
Who do we share pupil information with?
We routinely share pupil information with:
- schools that the pupil’s attend after leaving us
- our local authority
- the Department for Education (DfE)
- NHS (for inoculations, etc)
Why we share pupil information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.
We share pupils’ data with the Department for Education (DfE) on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with our local authority (LA) and the Department for Education (DfE) under section 3 of The Education (Information About Individual Pupils) (England) Regulations 2013.
Data collection requirements:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the Department. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years’ census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013.
To find out more about the pupil information we share with the department, for the purpose of data collections, go tohttps://www.gov.uk/education/data-collection-and-censuses-for-schools.
To find out more about the NPD, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- conducting research or analysis
- producing statistics
- providing information, advice or guidance
The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- who is requesting the data
- the purpose for which it is required
- the level and sensitivity of data requested: and
- the arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data.
For more information about the department’s data sharing process, please visit:
For information about which organisations the department has provided pupil information, (and for which project), please visit the following website: https://www.gov.uk/government/publications/national-pupil-database-requests-received
To contact DfE: https://www.gov.uk/contact-dfe
Requesting access to your personal data
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact:
Mrs S Jackson, Head Teacher, Drighlington Primary School, Moorland Road, Drighlington, Bradford, BD11 1JY.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/
If you would like to discuss anything in this privacy notice, please contact the Head Teacher, Drighlington Primary School, Moorland Road, Drighlington, Bradford, BD11 1JY, by phone 0113 2853000 or by email firstname.lastname@example.org